This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). Each group attending a Nights Away event (even a County or District event) will need to submit this information. For all Nights Away experiences all of the information below should be with your District Commissioner (or appointee) SEVEN days before the event (in normal circumstances). How the information is passed on will depend on local arrangements (this may be for example by telephone call, e-mail or fax). For all Nights Away held at facilities not owned or operated by Scouting, such as public or commercial campsites and youth hostels, the host District Commissioner (Note 1) must also receive a copy of the information, normally this should be FOURTEEN days before the event. Where an expedition is taking you across a number of Districts or Counties this information should be sent to the County Secretary(s) instead.
Please check the Prohibited and Restricted Areas Camping Directory on scouts.org.uk to ensure your site does not fall within a restricted area.
Menus, programmes and other paperwork are NOT required with this form
Note 1 – If you know the postcode of the site, the Scout Information Centre on 0845 300 1818, can tell you the name and address of the local District Commissioner.
Note 2 – If you are using Scout owned or operated facilities there is no requirement to complete the Host DC’s details only the Scout Campsite details.